For presenters of
meetings that means grabbing people's interest immediately. And hanging
on to it...
You want to motivate?
Try these tips...
1. Make your meeting
This is your first
direct point of contact. Which would you rather: someone who sees your
meeting notice and says, "Hey, this looks interesting!" Or someone who
groans, "Not another damned meeting..."?
a. Print your notice
on coloured paper .
b. Create a catchy title.
c. Use an eye-catching cartoon or illustration.
d. Keep text to a minimum - short lead, content in point form, then
briefly outline what's in it for the participant.
2. Make 'em fill
in a name tag.
- involves people
from the start
- builds speedy rapport
- you can call attendees by name! Ensure tags are large enough to be
read from the back row.
3. Meet and greet
'em on arrival.
Break the ice immediately!
A smile, a handshake and a friendly exchange do wonders to build empathy.
4. Music 'em on
Music signals '...we
want you to relax, enjoy yourself.' Music has them humming along and
feeling positive from minute one. Hey! This is fun! For best results
choose popular light classical or movie themes.
5. Make 'em mix
before you start.
This loosens up the
audience and promotes group interaction. Give first arrivals tasks, like
telling others to:
- print their names
in large, clear letters.
- use different coloured
pens to indicate length of service with the company etc.
6. Make your housekeeping
People like to know
where they're going. And you like to keep their attention. Avoid distracting
questions like: "Where's the loo?" "What time's lunch?" Sort those things
out before you launch into the body of your presentation.
7. Make 'em aware
of your mission.
In a friendly, upbeat
way, remind them what the day's all about. Don't be afraid to be natural,
and use humour.
8. Make your start
Even using all the
above, it's likely you haven't yet won over everyone. Someone looks sceptical;
someone yawned. Maybe she's just tired. Or maybe she's unconvinced you'll
deliver. So - wake 'em up. Tell an amusing story (against yourself is
fine.) Refrain from joke telling unless you're a natural - you want them
to smile, not groan!
9. Make 'em move
in this five minutes.
Many good meeting
ice-breakers require people to move around. You want them awake, alive
and participating. Try allowing two minutes to meet a stranger...; collect
information - unusual names, hobbies. Almost anything works!
The beginning of any
meeting or seminar is the part that can make or break the day. For meetings
that motivate, the nine "M's" ensures you're off to a flying start!