Guideline 1: Provide
Specific Goals and Objectives for your Meeting
1) An agenda sent out
prior to a meeting is critical! List your meeting objective (i.e. the purpose
for the meeting) on the agenda.
2) Write out the preparation you would like the participants to do prior to
the meeting. List it as the "Pre-Meeting Preparation". Include in that list
the things/items you need participants to bring to the meeting.
3) Invite only those people who can contribute to the meeting.
Every person attending
a meeting should be able to answer these key questions:
* What is the purpose
of this meeting?
* How can I contribute?
Guideline 2: Avoid the
"Information Assumption" Trap
4) Avoid "lecture meetings".
Is there a more efficient way to distribute certain information instead of
calling a meeting?
5) Prepare Action Item Minutes.
6) Get participants actively involved in the meeting: time keeper, leading,
7) Have participants attend only for the time they are needed.
Guideline 3: The "Platinum
Rule" of Meeting Success
8) Are your participants
"big picture" or "detail" people? What format should be used in the project
team's final report? What kind of meeting minutes will best meet the needs
of your participants?
9) Start on time. Set an ending time on the meeting when scheduling the meeting.
End on time.
10) Who said "Robert's Rules of Order" increases the effectiveness of meetings?
Develop your own "Rules of the Road" to meet your specific group's objectives